Executive Assistant

Blank Canvas Marketing is looking for an exceptional Executive Assistant to become the organizational backbone of our company.

We're a fast-moving marketing agency filled with creative thinkers. Creativity is our strength. Organization needs to be yours.

You'll be the person who keeps everything running behind the scenes—ensuring our finances, files, systems, and day-to-day operations stay organized and nothing slips through the cracks.

This role is ideal for someone who genuinely enjoys creating order, loves supporting a team, and takes pride in being the person everyone can rely on.

Responsibilities

Finance & Administration

Prepare and send client invoices

Reconcile payments and company accounts

Maintain monthly bookkeeping records

Coordinate with our accountant and ensure financial records are organized and up to date

Operations

Maintain our client database (CRM)

Organize and maintain our file management systems

Keep internal documentation accurate and easy to find

Help ensure projects stay on track by following up on outstanding tasks and deadlines

Create and improve systems that keep the business running smoothly

Executive Support

From time to time, you'll also provide executive and personal assistant support to the CEO, including

Managing calendars and booking appointments

Researching travel and coordinating itineraries

Finding contractors and service providers

Handling occasional administrative tasks in different countries (She is also location independent)

Assisting with miscellaneous projects as they arise

No two days are exactly the same. You will have a good mix of routine and novelty.

Who We're Looking For

We're looking for someone who is

Exceptionally organized and detail-oriented

Reliable, dependable, and someone people naturally trust

Proactive - you enjoy solving problems before they become problems

Calm under pressure and able to keep multiple priorities organized

Comfortable working independently in a remote environment

Excellent in written and spoken English

Naturally curious and enjoys learning new technology